The Wyoming Integrated Statewide Education (WISE) Data System was created as a result of 2003 state legislation.  The Wyoming Integrated Education (WISE) Data System supports the development, data quality, security, and management of student and staff data. The WISE Data System has created an infrastructure that supports the ability to have timely and accurate data to make informed decisions, ultimately affecting student achievement and program evaluation.

WISER Registration System

The WISER Registration System, a key component of the overall WISE Data System, assigns and maintains WISER ID numbers for students and staff in Wyoming schools. A WISER ID is a single, non-duplicated number that is assigned to and remains with a student throughout their educational career, including Wyoming post-secondary schools.  An individual who is both a student and an educator will only have one WISER ID.

WISER Registration System Guidebook
Wyoming Interoperable Data System (WINDS) SIF Transparency

K-12 Staff IDs:
Elizabeth Foster, 777-7009 or elizabeth.foster@wyo.gov 

Postsecondary Student IDs:
Donal Mattimoe, 777-6391 or donal.mattimoe@wyo.gov

K-12 Student IDs:
April Strong, 777-8751 or april.strong@wyo.gov

Accredited Institution & Private School Student IDs:
Brian Wuerth, 777-6748 or brian.wuerth@wyo.gov

General WISER ID Registration System:
Susan Williams, 307-777-6252 or susan.williams@wyo.gov

WISER FAQ

A WISER ID is a single, non-duplicated number that is permanently assigned to a student or staff member throughout their education or teaching career. WISER IDs connect data across districts and years.

  • Every K-12 student enrolled in a Wyoming public school
  • Students who are not attending a public school and opt to participate in Wyoming state assessments (WY-TOPP or ACT)
  • Wyoming public school employees
  • Post-secondary students
  • Pre-kindergarten students attending Preschool Development Centers

The WISER Registration System assigns unique identification numbers for reporting and longitudinal studies. It is not used to track student or staff movement across the state.

WISER ID registration requires the registrant’s First and Last Name, Gender, Race, Ethnicity, Date of Birth, and the assigned code for their organization. Optional elements may include: Middle Name, Suffix, Local ID, Former Last Name, WISER ID, Email Address, Job Title.  SSN is required for employees, but not for students.

Organizations identified as having a need for WISER IDs must assign a designated WISER ID Administrator. Administrators are responsible for retrieving WISER IDs, along with storing them within their Student Information System and other student and staff management systems. The WDE will provide maintenance and support for the WISER system. Any questions or problems regarding assigning or maintaining WISER IDs should be submitted to the WDE.

Users should request an ID (using one of the methods below) once they are informed of a needed name change. Please make sure to populate the field “FormerLast Name”. A web application to manually look up, edit and retrieve single IDs will be released at a later time.

  • Batch Upload (Available to all WISER ID Administrators).
  • Student Locator (Available to school districts and accredited institutions with Student Information Systems).
  • Manual entry will be available at a later date.

The name should be entered exactly as it appears on the birth certificate. If the person has two middle names on the birth certificate, both should be entered in the Middle Name field.

If a duplicate or conflicting WISER ID is encountered, please notify the WDE. Each situation will be resolved on a case-by-case basis. The WISER ID Registration System has a contact page with WDE contact information.

WISER IDs for twins should be requested normally. Please provide as much information as possible when requesting the IDs, including Middle Name.

WISER Batch Upload File Layout

One of the methods for retrieving IDs is the spreadsheet batch upload process. The file layout is posted below in excel and pdf formats.  To access the upload wizard, click on the WISER logo on the right.

WISER Registration System File Layout – pdf
WISER Registration System File Layout – spreadsheet

Legal Name Entry

The WDE has a best practice guide for entering legal names into the WISER Registration System and other data collections.  Full legal names are required to be used to obtain WISER IDs and on WDE data collections.

Legal Name Entry Guidebook

Contact
Susan Williams

Information Management Division Director

Data